Today i'm going to teach you Microsoft Word which is used for preparing personal documents, reports, letters. this tutorial will just cover MICROSOFT WORD 2007
Introduction:
This tutorial is prepared to cover the essential features of Microsoft Word. It covers everything which all of us should know. whether they are complete beginners or are already reasonably familiar with Word. Once you have made sure you know the fundamentals, Then you may go to learn advance.
Logging on to an IT Services Managed Computer:
If you are using an IT Services PC running Windows XP, you will first need to start up the computer. Even if the screen is black, the computer should be running.
1. Press any key to activate the computer
2. If the screen still remains black, check the last user hasn't turned off the monitor or PC
3. Next press - ie hold down both the and keys and press You should now be able to login:
4. Enter your username and password into the boxes on the screen (the key - the key immediately
above on the far left of the keyboard – can be used to move between the boxes)
5. Press or click on [OK]
Starting Microsoft Word:
To load Microsoft Word:
1. Click on the Start menu in the bottom left corner of the screen
2. Choose All Programs then Microsoft Office (from the sub-menu which appears)
3. Finally click on Microsoft Office Word 2007
Tip: You'll probably be using Word quite frequently in the future, so it's worth putting it as an icon on the Desktop. To do this, repeat the above steps, but at the last step, right click (ie press the right mouse button) and choose Send To followed by Desktop (create shortcut). To load Word in future, simply double click on the Desktop icon.The window shown below will open, ready for you to begin typing.
Office Button
In the top left-hand corner is the [Office button] which can be used to open and print your document. To the right of this is the Quick Access Toolbar which contains icons to a few commands, eg save and undo, and to which you can add further buttons. Below this is the Ribbon, with tabs along the top and command buttons on each tab. These can be used to give instructions to Word. Scroll bars are provided on the right (and bottom) to let you move up and down (or sideways across) your work. At the very bottom of the window, there is information about where you are in your document on the Status Bar - here you are on Page 1. The information that is shown on the Status Bar is a word count and the language you’re working in. On the right-hand side of the Status Bar are icons to change the view of the page, and to zoom in or out, ie make the text on the screen bigger or smaller.
Writing Your Document :
You next need to decide how you want the rest of your text to appear. It's easiest to set this up before you start typing - the settings will then be carried forward from one paragraph to the next.
Changing Fonts :
The starting font for a new document in Word 2007 is usually set to Calibri (Body). You might want to use a different style of lettering (font or typeface) to personalise your work. Several fonts are available in Word. If you want to change the current font:
1. Click on the list arrow attached to the [Font] button on the Home tab
2. Click on the font you require, eg Times New Roman – you can either scroll down the list to find the font you want, or type in the name of the font to pick it up more quickly.
Tip: It's best to stick to true-type fonts (those labelled TT) to maintain your document's portability. Some fonts (eg Symbol and Wingdings) produce non-Roman letters or iconic symbols. Courier New gives a typewriter font. Sans-serif fonts, such as Ariel, give clear headings.
Changing Font Size:
Generally a point size of 10, 11 or 12 is used for the body of the text while point sizes of 13 to 16 are used for headings. The current size (11) is shown in the font size box. To alter this:
1. Click on the list arrow attached to the [Font Size] button on the Home tab
2. Click on the size you require - for example, 12
Tip: You can also type the number directly into the font size box (pressto set it). This allows you to select a font size not in the list, for example 13 or a bigger number if you want very large characters.
Entering Your Text:
1. Type in a few words, pressing the <spacebar> once after each word to separate them (the spacebar is the long key along the bottom of the keyboard) If you are not very fast at typing just type some imaginary words, pressing keys at random, but remember to include spaces between your words. Remember that if you want to improve your typing, there is an Accu-Type training tutorial on the IT Services PCs (you can also buy a copy for a personal computer).
2. Continue typing across the screen - the words will automatically spill onto a new line when you reach the right-hand side (this is known as wraparound)
3. Continue typing until you have at least three lines of words then press <Enter> to mark the end of the paragraph (this is the upside-down L-shaped key on the right of the main keyboard – it is also located on the far right of the keyboard, in the numeric keypad, with the word Enter written on it)
IMPORTANT: When using a word processor, do NOT press the <Enter> key at the end of each line. If you need your work double spaced (each line followed by a blank line) then you simply change the paragraph's line spacing - this is covered later on. Press <Enter> only when you want to start a new paragraph.
A jagged red (or occasionally green) line may appear beneath your text. Don't worry about this - Word is telling you that what you typed is not recognised (the words are not in the dictionary) or that the grammar may be incorrect. You learn more about this later.
4. Practice typing a couple of extra paragraphs, pressing <Enter> at the end of each.
Correcting Mistakes :
Don't worry if you go wrong, as it is very easy to correct your work. The <Backspace> key (immediately above <Enter> in the main section of the keyboard) can be used to delete the last character(s) typed.
1. Press <Backspace> a few times and note what happens
You should have noticed a flashing vertical bar on the screen at the end of your work. This marks the insertion point. Anything that you type will always appear at the insertion point. You can move the insertion point around your work by using the arrow keys to the right of the main keyboard. You can also change its position by moving the mouse pointer on the screen and clicking where you want the insertion point to be.
2. Press the <arrow> keys to move the insertion point around - note that you can hold down a key to
move more rapidly
3. Move the mouse to position the pointer in the middle of a paragraph and click on the mouse button the insertion point should have moved to where you clicked.
4. Type in some more words - watch how the text which follows moves sideways to make room for the new words As the text moves, the following lines of the paragraph are redrawn automatically. Within a paragraph, the <Backspace> key works as before but you can also remove characters forwards:
5. Press the <Delete> key (immediately to the right of <Enter>) a few times and note what happens Here you are only practicing on text you do not need to keep, but you may accidentally delete words that you needed. Do not panic! If you ever make a mistake when using Word then you can undo your error by using the [Undo] button.
This can be found on the Quick Access Bar in the top left-hand corner. The undo button can be used more than once, to undo a series of actions, one at a time.
6. Click on the [Undo] button several times to see its effect
Note: There's also a [Redo] button (to the right of [Undo]) if you accidentally undo too much!
Tip: Word lets you use control key combinations to issue commands from the keyboard. The combination <Ctrl+ z>(hold down <Ctrl> and press <z>) can be used to undo something. <Ctrl +y> can be used for redo.
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